IREX

IREX

National Stamp Exhibition with International Participation LIBEREC 2025

Individual Regulations (IREX)

June 19th – 22nd, 2025

1. Scope of the Exhibition

1.1. LIBEREC 2025 is a specialized National Stamp Exhibition with International Participation.

1.2. The aim of the National Stamp Exhibition with International Participation LIBEREC 2025 is to promote philately, to develop mutual relations and philatelic culture, to maintain cooperation among philatelists throughout the world, to present creativity and innovation when treating exhibits, and to promote the Exponet (www.exponet.info) – virtual philatelic exhibition.

2. Organizer, venue and date

2.1. National Stamp Exhibition with International Participation LIBEREC 2025is organized by Svaz českých filatelistů, z.s. (Union of Czech Philatelists) in cooperation with the club LIBEREC 2025, z.s., established for this purpose.

2.2. The exhibition will open on 19th June 2025 and close on 22nd June 2025.

2.3. The exhibition will be held at the MCU Koloseum, o.p.s., Generála Svobody 83/47, 460 01, Liberec 13, Czech Republic.

3. Patronage, Recognition and Applicable Regulations

3.1. LIBEREC 2025 has been granted the recognition of the Federation of European Philatelic Associations (FEPA) on 26th March 2024.

3.2. Mandatory regulations for specialized National Stamp Exhibition with International Participation LIBEREC 2025:

  • General Regulations of the FIP for exhibitions (GREX)
  • FEPA Regulations for exhibitions (FREGEX)
  • General Regulations of the FIP for the evaluation of competitive exhibits at FIP exhibitions (GREV)
  • Special Regulations and Guidelines for the evaluation of competitive exhibits at FIP exhibitions (SREV) with the exception of Philatelic Literature
  • FEPA Special Regulations for Philatelic Literature
  • FIP Special Regulations for the Evaluation of Picture Postcard Exhibits
  • These Individual Regulations (IREX)

3.3. All latest versions of the Regulations in 3.2. are available on the exhibition website www.liberec2025.cz

4. EXHIBITION CLASSES

4.1. Exhibition classes

Non-Competitive Classes

  • Court of Honour – Exhibits of great philatelic importance
  • Official Class – Exhibits of postal authorities, postal museums, postage stamp printers, designers, engravers etc.

Competitive Classes for the 1st degree exhibition

  • 1.1. Traditional Philately
  • 1.2. Postal History
  • 1.3. Stationery
  • 1.4. Thematic Philately
  • 1.5. Open Philately
  • 1.6. Picture Postcards
  • 1.7. Youth Philately.
  • 1.8.Philatelic Literature – Only books published after December 31st 2019 and catalogues published after January 1st 2023.
    • 1.8.1. Philatelic books and research papers (published after December 31st 2019)
    • 1.8.2. Philatelic magazines and periodicals (published after December 31st 2022)
    • 1.8.3. Catalogues (published after December 31st 2022)
    • 1.8.4. Websites, software, other digital works
  • 1.9.One-frame (two- or three-frame) exhibits
    • 1.9.1. Traditional Philately
    • 1.9.2. Postal History
    • 1.9.3. Thematic Philately

Competitive Classes for the 2nd degree exhibition

  • 2.1. Traditional Philately
  • 2.2. Postal History
  • 2.3. Stationery
  • 2.4. Thematic Philately
  • 2.5. Open Philately
  • 2.6. Picture Postcards
  • 2.7. Youth Philately.
  • 2.9.One-frame (two- or three-frame) exhibits
    • 2.9.1. Traditional Philately
    • 2.9.2. Postal History
    • 2.9.3. Thematic Philately

4.2. Exhibits in 1.8.1., 1.8.2. a 1.8.3. may be exhibited either in printed or digital format.

4.3. One-frame exhibits can be displayed in Classes 1.1. to 1.5. and 2.1. to 2.5. One-frame exhibits should not be extracted from a multiple frame exhibit and should be based on a narrow subject that is best treated as one frame only.

Please indicate clearly in the Exhibit Application Form what sub-class the exhibit is entering.

4.4. 2-frame and 3-frame competitive exhibits are introduced on an experimental basis, which will be judged in accordance with the “Guidelines for Judging one frame Exhibits at FIP Exhibitions”. They will be classified in their respective Classes.

4.5. The exhibitor applies for the most appropriate Class. However, the Jury has the right to transfer any exhibit from one Class to another, always to the benefit of the exhibitor.

5. Conditions for participation

5.1. Participation in Classes other than Philatelic Literature is open to exhibitors who are members of European philatelic societies affiliated to the FEPA Member Federations or FIP Member Federations, with any kind of exhibit.

5.2. Participation in Philatelic Literature is open to exhibitors from all over the world with any kind of exhibit either printed or digital with no restriction except the publication date (as in Art. 4.1).

5.3. Participation of an exhibit in Classes:

  • 1.1. – 1.7. and 1.9. is required to have secured at least 65 points at 2nd degree exhibition.
  • 2.1. – 2.9. doesn’t require any qualification.
  • 1.8. (Philatelic literature) doesn’t require any qualification.

5.4. The exhibitior must be the owner of the exhibit displayed which will be listed under the exhibitor’s name, or a pseudonym, in the Official Exhibition Catalogue. The exhibit must have been the property of the exhibitor and, if purchased as a collection, extensively revised in order to qualify for the exhibition.

5.5. Exhibitors may display their collection under a pseudonym provided their name and membership in any appropriate philatelic society are made known to the National Commissioner and to the Organising Committee who are then authorized to communicate such information to the jury.

5.7. The regulations governing the conditions of application and acceptance are stated in Articles 10 to 19 inclusive of the GREX.

6. CONDITIONS OF ENTRY

6.1 Exhibitors shall submit an entry form:

  • to the relevant National Commissioner
  • to the organising committee

The entry form must be accompanied by an introductory title page and, if possible, a synopsis of the exhibit on one or two pages, in one of the FIP languages or in Czech.

6.2. The entry form must be duly completed in English or Czech.

6.3. A separate entry form is required for each exhibit.

6.4. Completed entry forms must be received by the National Commissioners no later than 14th February 2025. National Commissioners must then submit the entry forms by electronic means (PDF) to the Commissioner General to arrive no later than 28th February 2025. The Organising Committee does not accept entry forms sent in paper form.

6.5. The Organising Committee reserves the right to refuse to accept any application or to reject any exhibit in whole or in part without assigning any reason for rejection.

6.6. Data provided will be used by National Stamp Exhibition with International Participation LIBEREC 2025 for the purpose of organising and judging the exhibition and may be stored and transmitted electronically, as well as in paper form. Submitting an application signifies the exhibitor’s assent to this. No data will be passed to any third party for any purpose other than retention for exhibition records by SČF, FEPA and FIP, and may be used to provide the exhibitor with information about future exhibitions.

7. NOTIFICATION OF ACCEPTANCE

7.1. Notification of application acceptance or non-acceptance by the Organising Committee, together with the number of frames allocated to each accepted exhibit, will be sent to the National Commissioners when frame allocations have been made. It is anticipated that such notification will be made by 31st March 2025 at the latest.

7.2. The decision of the Organising Committee is final.

8. CONDITIONS OF ACCEPTANCE

8.1. The Organising Committee will send the list of accepted exhibits to national commissioners who should send a notification of acceptance to individual exhibitors. Each exhibitor pays the entry fee to his/her national commissioner who will then pay the total by 30th April 2025.

8.2. The exhibitor may revise the introductory title page after sending Notice of Confirmation of Acceptance but the concept of the exhibit cannot be changed. A revised introductory title page and synopsis may be passed to the National Commissioner for transmission to the Organising Committee no later than 30th April 2025.

8.3. Entries in the Non-Competitive classes shall be by special invitation at the discretion of the Organising Committee.

9. ENTRY FEES

9.1. Non-Competitive Classes Court of Honour and Official Class will be free of charge.

9.2. The entry fee for five- and eight-frame exhibits in the Competitive Classes will be €20 per frame.

9.3. The entry fee for one-frame exhibits in the Competitive Classes will be €30 per frame.

9.4. The entry fee for two-frame exhibits in the Competitive Classes will be €25 per frame. The entry fee for three-frame exhibits in the Competitive Classes will be €25 per frame.

9.5. The entry fee in the Class 1.8. Philatelic Literature will be €25 per entry.

9.6. There will be no entry fee for Class 1.7. and 2.7. Youth Philately.

9.7. Entry fees are not refundable.

10. CLASSIFICATION OF EXHIBITS

10.1. Exhibits must be entered under the correct classification. The Jury reserves the right to reassign incorrectly or ambiguously described entries. No exhibit may be entered in more than one class.

10.2. Every entry accepted will be listed in the Official Exhibition Catalogue under its given title as stated in the Confirmation of Notice of Acceptance.

11. SIZES OF FRAMES

11.1. There will be at least 400 frames.

11.2. The exhibition frames at National Stamp Exhibition with International Participation LIBEREC 2025 shall be 97cm x 120cm. Each frame shall have a capacity for 16 A4 sheets (four sheets in four rows 4×4) enclosed in a transparent protective cover no more than 297 mm high and 245 mm wide. Larger sheet formats may be accepted but have to be in multiples of the standard size and approved in advance by the Organizing Committee.

11.3. If the entire exhibit does not fit within the number of frames allocated, the portion beyond the allocated frames will not be exhibited nor judged. The Organising Committee will not be responsible for such materials.

12. FRAME ALLOCATION

12.1. The frame allocation defined in this article applies to all Competitive Classes listed in Article 4.1 except Class 1.8 Philatelic Literature.

12.2. In Classes 1.1. – 1.6. Exhibits will be allocated the following number of frames uniformly, as per article 6.4 of the GREX

  • 5 frame – Exhibits which have received at least 65 points at 2nd degree exhibition
  • 8 frame – Exhibits which have received previously at least 85 points at a FIP, FEPA, FIAF or FIAP Exhibition.

12.3. In Classes 2.1 – 2.6. exhibits will be allocated 5 frames automatically.

12.4 In Class 1.9. exhibits will be allocated 1, 2 or 3 frames. Exhibits which have received at least 65 points at 2nd degree exhibition.

12.5 In Class 2.9. exhibits will be allocated 1, 2 or 3 frames automatically.

12.6 In Classes 1.7 and 2.7, each exhibit will be assigned the following number of frames uniformly in accordance with GREX Article 6.4

  • Class 1.7.1 and 2.7.1: 1 or 2 frames (for youth up to 12 years of age)
  • Class 1.7.2 and 2.7.2: 2 or 3 frames (for youth between 13 and 15 years of age)
  • Class 1.7.3 and 2.7.3: 3 or 4 frames (for youth between 16 and 18 years)
  • Class 1.7.4 and 2.7.4: 4 or 5 frames (for youth between 19 and 21 years)

13. EXHIBIT PRESENTATION

13.1. All exhibits must be mounted on white or light coloured pages and each sheet must be placed in a transparent protective cover, in accordance with Article 17.5 of the GREX. No exhibit mounted on black or dark coloured pages will be accepted.

13.2. The sheets must be numbered consecutively, at the back, to aid the correct mounting of the exhibit.

13.3. Expert Certificates may not be shown but the original/copy must be placed at the disposal of the Jury by inserting it in the protector behind the appropriate page, or depositing with National Commissioner.

13.4. The front of each page containing an Expert Certificate or Certificates should show the letter “C” next to the item of expertise to denote that an Expert Certificate is available.

14. DELIVERY AND RETURN OF EXHIBITS

14.1. Exhibits can only be accepted if delivered by the National Commissioner to Liberec at a date and time to be agreed with the Organising Committee. Exhibits will not be returned to National Commissioners until after the Exhibition has closed.

14.2. In the event an exhibit is delivered late or fails to be delivered, or in the event the page size does not comply with the provisions of Article 11.2, the exhibit will not be judged and the participation fee shall not be refunded.

14.3. The Organising Committee is unable to receive exhibits by post, except for Class 1.7 Philatelic Literature, (see Article 16).

14.4. Each exhibitor is encouraged to scan his/her exhibit and pass scans to the National Commissioner for transmission to the Organising Committee no later than 15th May 2025. Technical specifications for the scans shall be made available along with the Notice of Confirmation of Acceptance.

14.5. The scans will be made available beforehand to the Jury to improve the quality of judging. During the exhibition the Organising Committee may display scans of exhibits in the premises of the exhibition venue using electronic means. Using the scans of the exhibit is not granted for any other use or to any third party without written permission from the exhibitor.

15. MOUNTING AND DISMOUNTING OF EXHIBITS

15. MOUNTING AND DISMOUNTING OF EXHIBITS

15.1 The mounting and dismounting of exhibits shall be carried out by the Organising Committee or the National Commissioners.

15.2 Exhibits will be displayed for four days only, but all exhibits must be delivered before the opening of the exhibition, at a date and time to be agreed with the organising committee.

16. PHILATELIC LITERATURE EXHIBITS

16.1. Exhibitors in Class 1.7. must send two copies of each title or volume, which will not be returned. One of the two copies will be placed at the disposal of the Jury and the other copy will be on display in a philatelic reading area throughout the duration of the Exhibition.

16.2. The Organising Committee requires Philatelic Literature exhibits to be received no later than 15th May 2025 in order that preliminary judging may take place.

Literature sending address: LIBEREC 2025, z.s
Kralicka 79/11
460 07 Liberec 7
Czech Republic

17. INSURANCE AND SECURITY

17.1. Exhibitors are advised that they must secure appropriate insurance for their exhibits. The Organising Committee is not responsible for such insurance and all expenses in securing insurance are the responsibility of the exhibitor. The Organising Committee will not be liable for any loss or damage of any exhibit, in whole or in part, howsoever caused.

17.2. The Organising Committee will take reasonable precautions to ensure the security and safety of all exhibits while in their possession.

18. JUDGING OF EXHIBITS AND AWARDS

18.1. Exhibits in the Competitive Classes will be judged and awarded prizes by the appointed and accredited FIP, FEPA or national judges in accordance with the principles laid down in the GREV and SREVs.

18.2. The Jury will allocate awards and special prizes.

18.3. Multiple frame exhibits in classes 1.1 – 1.7 and 2.1 – 2.7 will receive an Exhibition Medal.

18.4. Awards for one-frame (two- and three-frame) exhibits will consist of an Award Certificate indicating points only. Medals are available for the extra fee 10 €.

18.5. Certificate of Participation will be given to exhibits less than 60 points.

18.6. Special prizes will be accepted at the discretion of the Organising Committee, and will be placed at the disposal of the Jury without the imposition of any conditions.

19. AMENDMENT OF REGULATIONS

19.1. The Organising Committee reserves the right to amend these Regulations at any time, including the alteration of groupings and classifications if necessary, in agreement with the SČF Consultant.

19.2. Except for Jury decisions, the decision of the Organising Committee shall be final on all matters arising in connection with the exhibition.

20. LIABILITY

20.1. The Organising Committee, its paid and unpaid volunteers and employees, accept no liability for any loss or injury suffered by the public and exhibitors arising directly or indirectly from any cause whatsoever as a result of entering this competition.

20.2. The FEPA and the FIP, the National Federations, their National Commissioners, the Jury and any other voluntary personnel, accept no liability for any loss or injury suffered by the public and exhibitors arising directly or indirectly as a result of entering this competition.

20.3. The laws of the Czech Republic shall govern interpretation of these regulations and any legal cases arising shall be settled within the jurisdiction of the courts of the Czech Republic.

20.4. In the event of any discrepancies in the text arising from translation, the Czech language text shall prevail.

21. AGREEMENT TO THESE REGULATIONS

21.1. The submission of an application form by an exhibitor on the Entry Form shall be deemed as a sign of acceptance of the regulations defined in Article 3.2 and the FIP statuses.

22 CONTACT ADDRESSES

22.1. General Secretary: Zuzana Kunášková Email: zuzana.kunaskova@liberec2025.cz

22.2. SČF konzultant: Petr Fencl Email: pefencl@seznam.cz

22.3. Exhibition website: www.liberec2025.cz

22.4. Exhibition shipping address:

LIBEREC 2025, z.s
Kralicka 79/11
460 07 Liberec 7
Czech Republic